Recording a PowerPoint or Keynote

Recording a PowerPoint or Keynote

Welcome to “Recording a PowerPoint or Keynote Presentation in Camtasia for the Mac.” Since Camtasia can record any activity that takes place on your computer screen, why not use it to record a PowerPoint or a Keynote presentation. The advantages to this approach compared to recording with the PowerPoint or Keynote software itself, is that you will have much command over the editing of your presentation afterwards. To do this, open your slideshow presentation either in Microsoft PowerPoint or Keynote as we have done here. Then open Camtasia, or if you’re already in Camtasia, you can select from the “File” menu, “New Recording.” By default, Camtasia records the entire screen of your main monitor, which you can see here where it says “Full Screen.” If you wish to select a different monitor to record from, then choose the desired monitor from the screen menu here. Select the audio and camera options. Right now I have the camera off, but if you wish to include a talking head with your slide presentation, then click here to enable the camera. From the “Camera” menu, you can select the camera device you wish to use, such as the built-in FaceTime HD camera, which we’re using today, or if you have a USB camera connected to your Mac, it would show up also in this menu here. Once you turn the camera on, a preview will appear and this allows you to adjust the camera so that it captures just your head in the video. The microphone audio is recorded by default, but make sure that from the “Audio” menu that appears, that you select the specific microphone that you wish to use. So here from the pull-down menu, I have chosen my “Fast Track” microphone. Make sure you check this each time because sometimes it jumps back to the built-in input, even if you have just recorded on a different microphone. If you are using an external microphone rather than the internal microphone on your Mac (which is really not a good idea) and you don’t see the external microphone in the pull-down list, you may have forgotten to connect it. If your microphone is actually on for recording, the icon here will be green. System Audio consists of the sounds that your computer makes, including mouse clicks, audio from speakers, such as embedded movies or podcasts that you might wish to play during your screencast. If you need for your viewers to hear these types of sounds, then click on the “System Audio.” If the System Audio sounds are on for your recording, the icon will be green like this. When it is off, it is gray. If the Techsmith Audio Capture Component is not installed, you will receive a warning. When that warning comes up, you would click on the “Needs System Audio” “Help” button to install the Techsmith Audio Capture Component and then go back to what you were doing. I’ve already installed it here, so we don’t see that warning. To start recording your presentation, click the “Record” button or press Command-Shift-2. It will do a count-off like this… and then once you have hit “Record,” go on to your PowerPoint or Keynote presentation and choose to change to Full Screen mode, in other words, play the presentation. Move your mouse out of the way once you do that. Go ahead and talk through your presentation as if you would when you were giving it to an audience. So we’ll just look at a few slides here… And at the end of your presentation, click the “Esc” key on your computer to exit this “Full Screen Play in Slideshow Mode,” and then press Command-Shift-2 to pause or give it a name and save the recording. I’m gonna give it a name here and hit the “Complete” button. Now we end up in the editing mode in Camtasia and we can see that our recording has ended up over here. And it’s showing down here in the timeline. If it does not show in the timeline, drag it in from here down on into the timeline. Note: If you make a mistake during your presentation, don’t stop recording in Camtasia and start all over again; you’ll be there all day. Simply stop talking, leave a bit of a pause, and then clap your hands once like this: [hand clap] The clap will cause a visual spike to happen in the audio track. This will help you when you are done recording and working later in Camtasia in editing mode. You can simply look for the audio wave spikes in the audio track within the timeline and instantly see where your mistakes were made and edit them out for final production. Be sure to edit out the section at the beginning of the video when you were changing your presentation to Full Screen mode. So we can look over here… you can scrub through and see a little bit how far we were before that happened. There… we were right there. Ok, that’s when we went to Full Screen mode so we’ll want to find the exact spot that that happened, and then edit out this section. So, I would just go ahead and go to “Edit > Split All at Playhead” and then hold down my “Control” key and pick “Ripple Delete” so all that moves over to the left. Now it starts right at the appropriate place. You also will want to edit out the ending where you were changing out and stopping your recording. So here we went from Full Screen mode, right here… out. In other words, the slideshow “Play” mode, and so I will also select that, “Split All at Playhead,” select this and just delete it. So now, this should end properly. Many people are not aware that Camtasia creates markers for each one of your PowerPoint or Keynote slides as long as your slides contain slide titles in the title area of the slide. The beauty of this is that you can create a Table of Contents from these markers that allows the viewer to jump around and review certain sections of your screencast. And you can see the markers on your slides here, up here where you see these little blue triangles. If you want to see that more clearly, you could ask from the view menu to “Show the Marker Track,” which is also “Control-M” as a shortcut. And here we see them, we’ve got this marker of “Learning Outcomes” as the slides are named throughout this short presentation. If you had a few slides that you didn’t have text in the text area of the individual slide, for whatever reason… maybe you wanted a slide with no text title and just an image to make a stronger point, you can go into Camtasia and add markers after the fact. Suppose you want to add a marker to a section of your screencast: first you would select that “View” and “Show Marker Track” as I showed you before, and then move your playhead to where you would want to place the next marker… let’s say I want to put one right there or something… and I can either click right here in this area and a marker will come up, or click outside that so we can delete it, or you can hold down “Option-M” wherever your playhead is, that’s where a marker will come up. So you enter a marker name up here where it says “Name.” We’ll call it “Conclusion” and click outside. If you need to change the name of a marker, select its icon and then type another name. If you wish to delete a marker, then select the small image icon and hit your “Delete” key on your computer keyboard, like that… If you include a Table of Contents when you export your screencast, the marker names will appear as a Table of Contents entry within the video. On the Mac this only works for screencasts that are exported for Screencast.com, Flash, which doesn’t work on Apple mobile devices (so we don’t recommend it), and YouTube. Let’s look at how you would execute this process of a Table of Contents if you were sending out your video to YouTube and wanted to include one. After you’ve completed your edits and saved out the final version of your screencast… so let’s save this out… you’ve got all your markers intact and you’re ready to share it out to YouTube. So we go up here to the “Share” menu and we select “YouTube…” and then it will ask us to Log In. If this is not the correct log in, if you have several accounts, you can sign out and log in with the proper one, so I’m going to do that… [signing in] Then accept the little contract. Camtasia is saying what this app would like to do, so you have to accept that. Now I’m signed in as “Luanne Fose” into my YouTube account and I’m gonna title this YouTube video. I can include some tags, which will make it easier for search engines to find this video. [typing in tags] Make sure you put commas between these tags. I can type a brief “Description” here, but if you’re not sure about what it is right now, you can always change this in YouTube… [typing description in YouTube] and you can choose your “Privacy” levels. We recommend for faculty that they choose the “Unlisted” level. What that means is that people will not be able to find it when searching in YouTube, but it’s not totally private because when you put the link in somewhere like PolyLearn, if a student shares the link, someone else could get to it. You don’t want to pick totally “Private” as your privacy choice because only 25 people can view it and that causes problems for classes. Now here, by default, it already picked that it wants to create a Table of Contents from the markers, and that’s the choice we want. If you don’t want a Table of Contents, you would turn that off, but because there are markers in this screencast, it’s assuming that you want a Table of Contents. If you don’t, turn it off. Then hit the “Share” button and now Camtasia will go through the process of exporting your screencast to YouTube. This is a pretty short one so it’s happening pretty quickly. You can see now that it’s uploading to YouTube. [uploading to YouTube] Ok, this is like baking a cake on a Julia Child cooking show. We had to wait there for a while for that to upload, but now Camtasia is showing us that we can either copy the video URL here or we can visit the actual YouTube video in YouTube, or it wiil also show us the embed code, which we can also pick up later in YouTube so I won’t worry about that. I want to go visit it so it’s going to open up my browser here. Now sometimes it won’t show up this quickly… it will still be loading, and that’s no big deal… you just wait for it to completely load and then go up into your browser and reload the page. And here it is. The Table of Contents will show up down here in the “Show more” section. So there they are with little time codes and when you click on a certain time code, it goes right to that section. Now something happened here where the “Summary” one did not work. This is the last 22 seconds and you can see it’s starting there. So this is a good learning moment here. I will go in here into the Table of Contents and change this after the fact if I need to. So how do I do that? Well, it’s pretty simple. You’re gonna go into your account. I’m not signed in here so I’m going to have to give it my password again. It knows that it’s me, but… it’s asking for my password. Ok, now I’m into my actual account and I can go up here and because I’m logged in as me, I will see these different icons underneath. This one called “Info and Settings” is where that Table of Contents is located where I can edit it. So here you can see in the “Description” box here that they are listed and the time codes. So that one that didn’t come through that at the end I typed “Summary” for, I can just select and hit “Summary” there. I could make sure that it’s “Unlisted” still and I could scroll down and over here to “Save changes.” I’m going to grab this URL here and copy it and make a Bookmark so I can sign out and find it again. Now I signed out of my account and I’m just in YouTube as a regular user. I can go up here and paste in that URL. Now I’ll see it like any other user would. So let’s go down here to the Table of Contents and we’ll choose “Learning Outcomes,” and it will jump right to that area and start playing from the Learning Outcomes. I hope you enjoy making screencasts of your PowerPoint and Keynote presentations. It’s an easy way to create a quick lecture but don’t make them too long and tedious. Please remember the guidelines we reviewed earlier about creating effective screencasts so that your students have a pleasant, engaging experience watching your slideshow screencasts. [music]

Umer Hayat

Umer Hayat

My name is Umer Hayat, founder of Techtup.com. I have an interest in Technology so I create this blog website for you. Keep learning and sharing for support.

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